About the Company
VAAS Professionals is a Management & Consulting Firm dedicated to delivering exceptional solutions to our clients. We are seeking a highly motivated and skilled Executive Administrative Assistant to join our growing team. This role offers the opportunity to work closely with our management team, supporting key operations and contributing to our mission of excellence.
Employment is contingent on passing a mandatory Background Investigation. The salary for this role will be based on the experience, education, and skill set of the individual for the position. Total compensation and benefits consist of:
Competitive Salary
Group Health Plan Benefits: Health, Dental, and Vision
Life Insurance, STD & LTD
401(K) with employer match
Flexible Paid Time Off and Parental Leave
Tuition Reimbursement
About the Role
The ideal candidate will be a proactive and detail-oriented professional with a proven ability to manage multiple priorities effectively. This role requires exceptional communication and organizational skills, as well as a thorough understanding of administrative processes within a government contracting environment.
Key Responsibilities
Provide high-level administrative support to the management team.
Manage calendars, including scheduling meetings, coordinating appointments, and ensuring timely follow-ups.
Prepare, edit, and proofread correspondence, reports, and presentations.
Facilitate communication across teams and external stakeholders to ensure smooth operations.
Handle confidential information with discretion and professionalism.
Assist with the preparation of contracts, proposals, and other business documents.
Maintain and update filing systems, both digital and physical, for efficient record-keeping.
Coordinate travel arrangements, including booking flights, accommodation, and preparing itineraries.
Support event planning and execution for company meetings and initiatives.
Requirements
Bachelor’s degree in business administration, communications, or a related field.
Five years of experience in similar roles, preferably in professional consulting
Proven experience as an Executive Administrative Assistant or similar role.
Exceptional multitasking and time management skills.
Strong verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
Familiarity with administrative processes in a government contracting environment is highly preferred.
Ability to work independently, prioritize tasks, and maintain a proactive approach.
Strong attention to detail and organizational skills.